Grace Fellowship Facility Use Agreement

Grace Fellowship permits Client to use the facility spaces confirmed through booking correspondence or the applicable invoice, subject to this Agreement and all posted facility rules.

Grace Fellowship reserves the right to reschedule or cancel events due to weather, emergencies, unsafe conditions, or circumstances beyond its reasonable control. If cancellation occurs and rescheduling is not possible, rental fees and deposits will be refunded, subject to Section K.

• Furniture must be returned to its original configuration.
• Client must maintain cleanliness and report spills immediately.
• Decorations may not be taped, nailed, or otherwise adhered to walls or ceilings.
• Rice, confetti, glitter, shaving cream, and similar materials are prohibited.
• Only enclosed candles are permitted, and only with prior approval.
• Early access for setup requires prior approval.
• Electronics, AV equipment, and cabling may not be moved or altered.
• Alcohol, tobacco, firearms, and illegal substances are prohibited.
• Doors may not be propped open except during active loading or unloading.
• Client and all attendees, vendors, and contractors must comply with applicable local, state, and federal laws.

Failure to comply with facility rules may result in immediate termination of the event without refund.

Setup and teardown must occur within the contracted rental window. Any presence outside the scheduled rental time may be billed as overtime in full-hour increments.

Rental rates and any required reservation or security deposit amounts are communicated to the Client by Grace Fellowship and reflected on the applicable invoice. Deposits may be applied toward damages, cleanup, overtime, unpaid balances, or rule violations when applicable.

Failure to remit payment by required deadlines may result in cancellation and forfeiture of deposits.

• 30 or more days before the event: 90% refund.
• 14 to 29 days before the event: 50% refund.
• Less than 14 days before the event: 25% refund.

Rescheduling is subject to availability and Owner approval.

Client assumes full responsibility for damage caused by Client, attendees, vendors, contractors, or other persons associated with the event. Costs exceeding any security deposit will be billed to Client.

Corporate and organizational events must provide proof of general liability insurance naming Grace Fellowship Church as an additional insured when required by Grace Fellowship or communicated as part of the booking.

Client agrees to indemnify and hold harmless Grace Fellowship Church from claims arising from the event, except in cases of gross negligence or intentional misconduct by Grace Fellowship Church.

All items must be removed immediately after the event. Items left behind may be deemed abandoned. Failure to meet cleanup standards may result in additional fees or forfeiture of deposit.

• Decorations removed
• Vendor equipment removed
• Trash removed
• Furniture reset
• Floors swept and spills reported

This Agreement is governed by Ohio law. Venue for disputes shall be Fairfield County, Ohio. The parties agree to mediation before litigation.

Grace Fellowship Church shall not be liable for failure or delay in performance under this Agreement when the failure or delay is caused by circumstances beyond its reasonable control. These circumstances include acts of God, severe weather, fire, flood, power outages, utility failures, pandemics, public health emergencies, government orders or restrictions, labor disputes, acts of terrorism, civil unrest, or any other emergency or unsafe condition that, in Grace Fellowship Church’s judgment, makes use of the facility impractical, unsafe, or impossible.

In the event of a force majeure occurrence, Grace Fellowship Church may cancel or reschedule the event at its discretion. If the event cannot be rescheduled, Client will receive a refund of rental fees and security deposits paid, less any non-recoverable costs already incurred. Grace Fellowship Church shall not be responsible for additional costs, losses, or damages incurred by Client as a result of the cancellation or disruption.

• Clients may use Grace Fellowship-provided “Guest” internet access for normal event needs.
• Clients, guests, and vendors may not connect routers, switches, access points, or other networking equipment, or modify Grace Fellowship network equipment or settings, without prior approval.
• Grace Fellowship may disconnect unauthorized equipment. The Client is responsible for costs or damages caused by unauthorized network equipment or changes. Network access is provided as a convenience and is not guaranteed.